Admin Dashboard & Reporting

Report Guide: Payroll Reimbursements

What are Payroll reimbursements?

In select cases, it may be necessary to remit employee reimbursements via your company payroll, rather than via direct ACH through Benepass. The Payroll reimbursements report provides a detailed account of all such reimbursements to be added directly to your payroll system for processing.

What to know


We recommend distributing reimbursements on a monthly basis. You can elect to do this more, or less frequently, but will want to be certain to communicate these expected timelines on payments to both the Benepass team, and your employees.

How to navigate the Payroll reimbursements report

On the Payroll reimbursements report, you'll be able to:

  • Select your date range
  • Set filters
  • Aggregate by employee or country
    • By default the report will show [all individual reimbursements]. To view the total by employee, aggregate by employee.
    • You can also aggregate the total of owed reimbursements by country.
  • Export the report to a .CSV

How to upload Payroll reimbursements to your payroll system

We recommend checking with your specific payroll system to confirm their preferred method. In general however, these will be the steps to follow:

  1. Export the Payroll reimbursements report for your chosen date range. 
  2. If a template has been provided by your payroll provider, input the data from the report into that template. The Payroll reimbursements report includes all necessary identifying columns to match to your payroll data such as employee email and employee ID.
  3. Upload that template (or if allowed, the exported .CSV file) directly to your payroll system.


Questions? We are happy to help! Please reach out to the Benepass Admin Support Team by emailing

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request